Guideline for ship - Bunkering operation record and its keeping
Bunkering operation record
Ships bunkering operation involved numerous hazards. Prudent engineer shall keep proper record of all bunkering events for future reference. Below guidelines are common for cargo ships.
(1) The Bunker Delivery Note shall be retained, by Chief engineer, onboard for three years after the bunkering
(2) The Chief Engineer shall enter the bunkering time, type of FO, volume of FO and sulphur content, in the engine logbook, and also in the oil record book .
Remarks : If bunkering in U.S.A., the record of the onboard meeting / training, testing of equipment and Pre-transfer Conference shall be entered in the deck logbook as follows;
Conducted the training for all crew members who assist in the bunkering operation.
Carried out the inspection of oil transfer equipment and systems according to 33 CFR 156.170 and found them in good order.
Pre-transfer Conference took place with the person in charge of the bunker barge / supplier.
(3) The Chief Engineer shall keep the following documents on board for one year as the record of practice of bunkering work :
A copy of the telex (or facsimile) of the bunkering notice from the Fuel Section (or agent).
The Bunkering plan prepared by the vessel.
Tank sounding records taken during bunkering and data for refueling volume calculation (A memo used on the spot may be accepted as it is).
The Check List for Bunkering operation which has been filled in.
The list of personnel who have been engaged in the FO transferring operation.
The Check List for open / closed condition of refueling-related valves which has been filled in.
The confirmation letters for oil leakage prevention (when refueled in Japan).
The Declaration of Inspection (when refueled in the U.S.).
Pre-transfer OSRO Notification (when refueled in California, U.S.)
If confirmation letters of inspection for oil leakage prevention or similar documents are exchanged, the copy of such documents (when refueled in countries other than Japan and the U.S.).
The bunker receipt duplicate.
Chief Engineer�s reports on receiving FO or on other abnormalities and a copy of the Company instruction (if any).
A copy of the protest letter to a bunker shortage (if any).
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